Accounting Software MARG ERP Guide Book

Marg ERP 9+

The Business Backbone.

Accounting Software


[If you Need Free Demo or have Any Confusion, Direct Call at our Hotline No. 9801123080]

Basic concept of accounting

Accounting : It is an art of recording, classifying and summarising in significant manner and in terms of money, transactions and events which are of financial character and interpreting the results thereof.

Business Transaction : A business transaction is “The movement of money and money’s worth form one person to another”. Or exchange of values between two parties is also known as “Business Transaction”.

Purchase : A purchase means goods purchased by a businessman from suppliers.

Sales : Sales is goods sold by a businessman to his customers.

Purchase Return or Rejection in or Outward Invoice : Purchase return means the return of the full or a part of goods purchased by the businessman to his suppliers.

Sales Return or Rejection out or Inward Invoice : Sales return means the return of the full or a part of the goods sold by the customer to the businessman.

Assets : Assets are the things and properties possessed by a businessman not for resale but for the use in the business.

Liabilities : All the amounts payable by a business concern to outsiders are called liabilities.

Capital : Capital is the amount invested for starting a business by a person.

Debtors : Debtor is the person who owes amounts to the businessman.

Creditor : Creditor is the person to whom amounts are owed by the businessman.

Debit : The receiving aspect of a transaction is called debit or Dr.

Credit : The giving aspect of a transaction is called credit or Cr.

Drawings : Drawings are the amounts withdrawn (taken back) by the businessman from his business for his personal, private and domestic purpose. Drawings may be made in the form cash, goods and assets of the business.

Receipts : It is a document issued by the receiver of cash to the giver of cash acknowledging the cash received voucher.

Account : Account is a summarised record of all the transactions relating to every person, everything or property and every type of service.

Ledger : The book of final entry where accounts lie.

Journal entries: A daily record of transaction.

Trail Balance : It is a statement of all the ledger account balances prepared at the end of particular period to verify the accuracy of the entries made in books of accounts.

Profit : Excess of credit side over debit side.

Profit and loss account: It is prepared to ascertain actual profit or loss of the business.

Balance Sheet : To ascertain the financial position of the business. It is a statement of assets and liabilities.

Types of accounts

Personal account:        Personal accounts are the accounts of persons, firms, concerns and institutions which the businessmen deal.

Principles: Debit the receiver Credit the giver

Real Account: These are the accounts of things, materials, assets & properties. It has physical  existence which can be seen & touch.

Ex. Cash, Sale, Purchase, Furniture, Investment etc.

Principles: Debit what comes in Credit what goes out

Nominal account: Nominal account is the account of services received (expenses and Losses) and services given (income and gain)

Ex. Salary, Rent, Wages, Stationery etc.

Principles:       Debit all expense/losses Credit all income/ gains

 

Gateway of Marg ERP-Accounts info-Group

  • Bank account
  • Bank Od account
  • Branch/division
  •  Capital account
  •  Cash in hand
  • Current asset
  • Current liability
  • Deposit
  • Direct expenses
  • Direct income
  • Indirect expense
  • Indirect income
  • Duties and tax
  • Fixed asset
  • Investment
  • Loans and advance
  • Loan (liability)
  • Miscellaneous expenses
  • Provisions
  • Retained earning
  • Reserves and surplus
  • Purchase account
  • Sales account
  • Secured loan
  • Stock in hand
  • Sundry debtor’s
  • Sundry creditors
  • Suspense
  • Unsecured account

Meaning:

Current asset: It is converted into cash within a year. Ex. Bills receivable

Direct expenses : These are the expenses which are directly related to manufacturing of goods. Ex. Wages, factory rent, heating, lighting etc

Indirect expense : These are the expenses which are indirectly related to manufacturing of goods. Ex. Salary, rent, stationery, advertisement, printing

Depreciation: Decrease the value of the asset.

Sundry debtors: The person who is the receiver or customer

Sundry creditors: The person who gives or supplier.

Expenses Outstanding or Unpaid expenses or Expenses due: Expenditure incurred during current year but the amount on which is not yet paid. (Added to the expenditure on the debit side and entered on the liability side.)

Income received in advance or Income received but not earned

Income received during the current year but not earned or a part of which relates to the next year. (Deducted from the concerned income on the credit side and entered on the liability side)

Prepaid advance or Expenses or Prepaid expenses

Expenditure paid during current year but not incurred or a part of which relates to the next year is called expenditure prepaid. (Deducted from the concerned expenditure on the debit side and entered on the assets side)

Income outstanding or income earned but not received or Income accrued

Income outstanding means income earned during the current year but the amount on which is not yet received (added to the concerned income on the credit side and entered on the asset side)


GATEWAY OF MARG

Shortcut keys used in Marg

1.       F1 = To Change Company

2.       Ctrl + U = To Switch Users

3.       Alt + x = To shut a Company

4.       F2/ Alt +N = To open sales voucher

5.       Alt + C = To open sale challan

6.       Alt +Ins = To open Cash Challan

7.       Alt + P = To open Purchase Voucher

8.       F11= To open Search Tab

9.       Ctrl+ F12 = To set standard Narration Keys

10.   Ctrl + F1 = To view & Change personal Directory

11.   Ctrl + s = To flush Memory/ refresh Marg

12.   Ctrl + Q = To quit Marg

13.   Alt + Q = To view outstanding (O\S) of parties

Accounts/ Part

1.       Masters Ledger Masters New Ledger = To add New A/c
2.       Ctrl +V = To Modify Accounts/ Parties
3.       Del = To delete Accounts/ parties
4.       Ctrl +w/ End = To Save
5.       F3 = To view accounts/ parties’ details
6.       F4 = To calculate Interest on accounts/ parties
7.       F6= To adjust accounts/ parties according to their bills
8.       F8= To view PDC (Post Dated Cheques) of Accounts/ parties
9.       F10 = To use accounts/ Parties Filter
10.   F11 = To Reconcile Accounts/ Parties
11.   TAB/? = To Search accounts/ Parties
12.   Ctrl+F1 = To view Accounts/ Parties Summery
13.   Items/ Goods
14.   F2 = To add New Items
15.   F3 = To modify Items
16.   F4 = To register items as a store
17.   Delete = To Delete Items
18.   Ctrl + W/End = To Save
19.   F5 = To view item list according to index
20.   F6 = To view old rates of items
21.   F10 = To show only available stock
22.   Insert = To add/less stock
23.   Ctrl + Tab = To view item details
24.   Ctrl + O = To use item Filter
25.  + = To print Barcode/ label details
26. Ctrl + O = To use item filter
27. + = To print Barcode/ label of items
28.   Alt + * = To open item rate advisor Window
29.   ? = To search items

 Transactions

1.       Ctrl+P/Alt+Q = To load pending orders & challans
2.       Ctrl+ O = To import/export Bills
3.       F11 = To open Cash returner window
4.       Ctrl + B= To make a bill without sale/purchase of items
5.       Ctrl + N= To sale/ purchase items without billing
6.       Alt/F10 = To view billing details
7.       F8 = To check outstanding details of selected account/party

8.       Ctrl+Home = To View bill shortage window
9.       ~ = To open selected account/ party details
10.   Ctrl+R/Alt+E= To change rate calculation setup
11.   Alt+V= To open Conversion tab
12.   * = To change voucher mode (returns, replaces, etc...)
13.   ) = To open message tab for bills remarks & message
14.   Ctrl+T/Z = To Copy created bill


 Reports


1.       F3/ Ctrl+V= To modify in reports report
2.       Del = To delete in reports
3.       Space Key = To select/unselect one line in ledger’s report
4.       * = To select all lines in ledger’s report
5. + = To select one line in ledger’s report
6.       - = To unselect one line in ledger’s report
7.       / = To unselect all line in ledger’s report
8.       F2 = To set date range in reports
9. + = label & barcodes in stocks report
10.   Alt+p/ ctrl+Y = To print in reports
11.   F8 = To view PDC issue in books report
12.   F10 = To use Filter/ change line’s color in ledger’s Report
13.   F7 = To adjust ledgers & so on in ledger’s report
14.   Alt+F2 = To view opening Balance of accounts in Final Report
15.    * = To view Shortage/ Orders in stocks report
16.   F7 = To view reports as balance only in book report
17.    F3 = To reconcile bank in bank Book
18.   Ctrl + F1/^ = To View report Summary in reports
19.   Ctrl+F1 = To view items/parties ageing in stocks/(O/S) report
20.   Alt + G = To view graphical report in books report
21.   F9 = To view report store wise (main, scrap, etc) in stock report.

22.    To View voucher history in ledger’s report


Everywhere

1.       Ctrl+F3 = To modify Vouchers

2.       Ctrl+J = To open switch over window (Features)

3.       F12 = To open marg calculator

4.       Shift+F12= To open marg calender

5.       Ctrl+Q = To quit marg

6.       Alt+A = To open Counter Sales

7.       Ctrl+I = To open items list

8.       Ctrl+L = To open ledgers/ account list

9.       Ctrl+F11 = TO set printing setup

10.   Ctrl+F9= To adjust bills with their reference no.

11.   Ctrl+W/End = To save Everthing

12.   Ctrl+F7 = To reenter data in invoice with help of invoice no.

13.   Ctrl+C = To copy words/texts

14.   Ctrl+V = To paste words / texts

Company creation process

NOTE: If You open Marg software caps lock will be automatically on.

·         Click on F2 Button

·         Click on Create New company

 




 


 


 

Business Type: Choose as your business is.

Password: To keep password for different company.

Date Type: Choose Bikram Samwat for Nepali Date.

 


 

While making a new company

a.       Create New Company: To create new company.

b.      Restore Default Demonstration: To restore demo company.

c.       Restore from My Demonstration: To restore your backup company.

d.      Delete Saved Password: To delete password of your software.

e.       Change Operator Powers: To make operate id and password to login to software.

f.        Change ERP Version: To change ERP version. GOLD, SILVER, BASIC & EDUCATION.

 

 

How to open company?

F Open the Marg ERP Program

F Choose the select company

F Press Enter

F Marg Gateway

F Enter

 

How to Modify and Delete the company?

F Open the Marg ERP Program

F Choose the select company

F Press Enter

F Delete Financial Year

F Choose Financial Year if there is more than one

F Enter until Confirm window

F Type “Delete” there.

Note: there will be auto Backup while you are deleting company.

 

How to Backup Financial Year Manually?

Marg ask Backup Automatically within 7 days if there is no backup

F Open the Marg ERP Program

F Choose the select company

F Press Enter

F Backup of Financial Year

 

How to New Financial Year?

F Open the Marg ERP Program

F Choose the select company

F Press Enter

F New Financial Year

F Put your date.

 

 

How to Restore Backup?

F Open the Marg ERP Program

F Choose the select company

F Press Enter

F Restore Backup

F Restore from File

o  if Your backup file is in local Disk

F Restore from Marg Server

o   If your Backup file is in Server.

F Choose Your File and Click on Restore

F Type Restore.

 

 

How to create ledger?

F Masters Menu

F Ledger Master

F Ledger

F New Ledger

F First choose account group

 

How to see ledger?

F Masters Menu

F Ledger Master

F List of Account

F View

 

How to edit the ledger?

F Masters Menu

F Ledger Master

F Ledger

F Modify Ledger

F Choose Ledger

F Press Enter or F3

F Go to Ledger Details

F Click Below Modify

 


How to delete the ledger?

F Masters Menu

F Ledger Master

F Ledger

F Modify Ledger

F Choose Ledger

F Press Enter or Delete

F Click Above Delete

F Yes

 

How to Create Account Group?

F Masters Menu

F Account Groups

F New Group

F Choose your Group

F Press Enter

F Type your New Group Name

F Enter Until Save

 

How to Edit Account Group?

F Masters Menu

F Account Groups

F Modify Group

F Choose your Group

F Press Enter

 

How to Delete Account Group?

F Masters Menu

F Account Groups

F Delete Group

F Choose your Group

F Press Enter

F Yes

 

 


Ledger

Group

Rs

Opening stock

Stock in hand

10000

Purchase

Purchase account

5000

Purchase return

Purchase account

2222

Fright charges

Direct expenses

12000

Carriage inwards or Purchases

Direct expenses

10000

Cartage and coolie

Direct expenses

1200

Octroi

Direct expenses

10000

Manufacturing wages

Direct expenses

12300

Coal, gas, water

Direct expenses

400

Oil and fuel

Direct expenses

500

Factory rent, insurance, electricity, lighting and heating

Direct expenses

5500

Sales

Sales account

1000

Salary

Indirect expenses

100

Postage and telegrams

Indirect expenses

200

Telephone charges

Indirect expenses

Rent paid

Indirect expenses

Rates and taxes

Indirect expenses

Insurance

Indirect expenses

Audit fees

Indirect expenses

Interest on bank loan

Indirect expenses

Interest on loans paid

Indirect expenses

Bank charges

Indirect expenses

Legal charges

Indirect expenses

Printing and stationery

Indirect expenses

General expenses

Indirect expenses

Sundry expenses

Indirect expenses

Discount allowed

Indirect expenses

Carriage outwards or sales

Indirect expenses

Traveling expenses

Indirect expenses

Advertisement

Indirect expenses

Bad debts

Indirect expenses

Repair renewals

Indirect expenses

Motor expenses

Indirect expenses

Depreciation on assets

Indirect expenses

Interest on investment received

Indirect income

Interest on deposit received

Indirect income

Interest on loans received

Indirect income

Commission received

Indirect income

Discount received

Indirect income

Rent received

Indirect income

Dividend received

Indirect income

Bad debts recovered

Indirect income

Profit by sale of assets

Indirect income

Sundry income

Indirect income

Loan from others

Loan Liabilities

Bank loan

Loan  Liabilities

Bank overdraft

Bank OD

Bills payable

Current Liabilities

Sundry creditors

Sundry creditors

Mortgage loans

Secured loans

Expense outstanding

Current Liabilities

Income received in advance

Current Liabilities

Other liabilities

Current  Liabilities

Capital

Capital account

Drawings

Capital account

Cash in hand

Cash in hand

Cash at bank

Bank account

Fixed deposit at bank

Deposit

Investments

Investments

Bills receivable

Current asset

Sundry debtors

Sundry debtors

Closing stock

Stock in hand

Stock of stationery

Current asset

Loose tools

Fixed asset

Fixtures and fittings

Fixed asset

Furniture

Fixed asset

Motor vehicles

Fixed asset

Plant and machinery

Fixed asset

Land and building

Fixed asset

Leasehold property

Fixed asset

Patents

Fixed asset

Goodwill

Fixed asset

Prepaid expenses

Current asset

Income outstanding

Current asset

Mix expenses

Indirect expenses

Deprecation

Indirect expenses

Bad debt

Indirect expenses

Telephone bill

Indirect expenses

Drinking water bills

Indirect expenses

Land

Fixed assets

Building

Fixed assess

Furniture

Fixed assets

Motor

Fixed assets

Loan from director

Loan

Loan from manager

Loan

Loan from accountant

Loan

Loan from others

Loan

Cash sales

Sales a/c

Sales account

Sales a/c

Pub pvt ltd

Sundry debtors

Db enterprise

Sundry debtors

Sanima bank Branch office Ithari

Branch and division

Sanima bank Branch office Dharan

Branch and division

Sanima bank ltd Inaruwa

Branch and divison

Sanima bank branch office Ktm

Branch and divison

Sanima branch office lahan

Branch and divison

Tax to government

Duties and tax

Vat

Duties and tax

Sales tax

Duties and tax

Receipt / payment voucher

How to entry receipt / payment / payment voucher?

F Accounts

F Voucher Entry

F Receipt

F Payment

How to see cash / bank book report?

F Book

F Cash / bank book

For receipt / Payment voucher

01-04  ABC company started business with cash at Rs. 10,00,000.

01-04 Bought furniture for office use at Rs. 50,000.

01-06  Bought computer at Rs. 35,000 for office use.

01-10 Commission received from ABC group at Rs. 30,000.

01-10 Bonus received from ABC Company at Rs. 10,000.

01-15 Rent paid to household at Rs. 5000.

01-18 Telephone bill paid at Rs. 2000.

01-20  Deposited cash at Rs. 20,000 for telephone.

01-20  Share investment in SKM company at Rs. 1,00,000.

01-20  Bought typewriter for Rs. 40,000.

01-25  Bought Printer for Rs.50,000.

01-25  Advertisement Bill paid Rs. 10,000.

Contra voucher

How to entry receipt / payment / payment voucher?

F Accounts

F Voucher Entry

F Contra

Cash deposited in bank

·        CR. Cash a/c

·        DR. Name of  Bank a/c

Cash withdrew from bank

·        CR. Name of  Bank a/c

·        DR. Cash a/c

Cash transfer bank to bank

·        CR. Name of bank from transfer

·        DR. Name of bank where you transfer

Problems:

1.     Cash Rs. 3, 00,000 deposited into Nubile bank.

2.     Cash Rs. 50,000 withdraws from Nubile bank cheque no 12244 for office use.

3.     Cash transfer from Nubile bank to SBI Bank at Rs. 1,00,000 chquee no 23531.

4.     Cash deposit into NCC bank at Rs. 1,00,000.

5.     Cash withdrew from NCC bank at Rs. 25,000 for office use. Cheque no 339956

6.     Cash transfer from NCC Bank to Nepal Bank at Rs. 50,000 chequee no 56666.

7.     Cash deposited into Nepal Bank LTD Rs.1,00,000

8.     Cash withdrew from NCC bank Rs.10,000 cheque no.5526

9.     Cash deposit Rs.5,00,000 into Global Bank.

10.  Cash withdrew from Global bank Rs.200,000. according to cheque no. 8975

How to see reports of cash & bank

·        Book

·        Cash / bank book

·        Choose the bank & press enter for details         

Transaction

03-01           Sabin started business with Rs 100000/-

03-02           Bought furniture at Rs 30000/-

03-03           Bought typewriter at Rs 5000/-

03-04           Cash Rs 300000 deposited into Nepal bank

03-05          Advertisement exp. Paid of Rs 7000/-  paid by Nepal bank , cheque no 33399

03-06           Computer maintenance charge Rs 3000/- paid

03-07          Cash withdrew from Nabil bank for office use at Rs  50000 cheqee no 1332

03-08           Deposited for telephone in Nepal telecom office at 10000/-

03-09           Rs 36000 withdrew from proprietor his personal use by Nepal bank

                    cheque no 122554

03-10          Bought motorcycle at Rs 130000 paid by Nepal bank cheque  no 1256

03-11           Furniture Purchase at Rs 4000

03-12           Bought share and investment in LIC Company at 100000

How to activate interest with ledger?

F
While  Creating Ledger

F Put Interest Yearly.

F If Interest is monthly convert to yearly n put there.

Interest calculation report

        F  Book 

F Interest Report

F Ledger Interest

F Single Party

F Choose your ledger

           

Interest Calculation Group:

·        Received loan(loan &labilities)

·        Give loan(loan & advance)

03-15 Give loan to sanu bahal Rs 100000 by 15% interest yearly

03-20 Loan received from kamala karki at Rs 70000 with 2%interest monthly

03-25 Give loan to mina subba at Rs 50000 with 18% interest yearly

03-14 Loan received from Anuja thapa Rs 40000 with 1% interest monthly

Mix Transaction:

03-01 Ramesh started a business with Rs 100000/-

03-02 Bought Computer at Rs 30000/-

03-03 Bought typewriter at Rs 5000/-

03-04 Cash Rs 300000 deposited into Agriculture Development Bank.

03-05 Advertisement exp. Paid of Rs 7000/-  paid by Agriculture Development Bank, cheque no 33399

03-06 Computer Repair charge Rs 3000/- paid

03-07 Cash withdrew from World bank for office use at Rs  50000 cheqee no

                     1332

03-08 Deposited for telephone in Nepal telocome office at 10000/-

03-09 Rs 36000 withdrew from proprietor his personal use by NIC Asia bank

                    cheque no 122554

03-10 Bought motorcycle at Rs 130000 paid by NIC Asia bank cheque  no 1256

03-11 Furniture Purchase at Rs 4000

03-12 Bought share and investment in LIC Company at 100000

03-15 Give loan to Ramesh Dahal Rs 100000 by 12% interest yearly

03-20 Loan received from  Ritu Karki at Rs 70000 with16%interest monthly

03-25 Give loan to shardha at Rs 50000 with 18% interest yearly

03-14 Loan received from Sushant Rs 40000 with 14% interest monthly

Inventory info

How to create stock Group?

F Masters Menu

F Inventory Master

F Company Master, Group Master, Category Master

F Click F2 Button

E.g:

Company Master: Sony, Samsung, L.G, Oppo, Vivo

Group Master: Mobile, TV, Laptop, Desktop, Charger

Category Master:  If Needed you can fill it or Blank

Note: You can rename or disable all Master.. from Control Room.

Note: for Decimal quantity

Decimal: Yes

How to Rename or enable or disable Company, group and category?

F Masters Menu

F Marg Setups

F Control Room

F Search in All

F Search ‘Name of Item’

F Name of item Group Company ……………… ‘Company’

F Search ‘salt’

F Salt wise stock/search-------- ‘Y’ for Enable, ‘N’ for Disable.

F Search ‘Category’

F Category wise stock/search-------- ‘Y’ for Enable, ‘N’ for Disable.

How to modify the stock group?

F Masters Menu

F Inventory Master

F Company Master, Group Master, Category Master

F Click F3 Button

How to create stock item?

F Masters Menu

F Inventory Master

F Item Master

F Click F2 Button

              Eg: Samsung A50, Sony x3, LG M4, etc

How to modify stock item?

F Masters Menu

F Inventory Master

F Item Master

F Highlight the target item

F Click F3 button

Purchase voucher

F Transactions Menu

F Purchase

F Wholesale: Bill(Alt+P)

Sale voucher

F Transactions Menu

F Sale

F Wholesale: Bill

Problems:

1. Goods purchase on Cash as follows:

Stock Group: Mobile

          Samsung A50        200 pcs  @Rs.18,000 per pcs

          Samsung A30        150 pcs  @Rs.14,000 per pcs.

Sony x3                200 pcs   @Rs.20,000per pcs.

          LG M4                  200 pcs   @Rs.18,000 per pcs.

2. Goods purchase on credit from Nabin Trade as follows:

          Stock Group : shoes

          Panda          20 pairs@Rs.1200 per pcs.

          Zara            10 pairs@Rs.1000per pcs.

          Vista           30 pairs@Rs.3000per pcs.

3. Goods sold on credit to Arzoo Trade house as follows:

          Stock Group: Shoes

          Panda 5 pairs                  @Rs.1800per prs

          Vista 5 pairs                   @Rs.2200 per prs

          Zara 5 pairs                    @Rs.2800 per prs

4. Cash paid to Nabin Trade Rs.120000

5. Cash received Arzoo trade house Rs.34000       

How to see report of purchase / sales register?

F Books

F Entry Books

F Sales Book/Purchase Book.

How to enable VAT in bill?

F Masters Menu

F Marg Setups

F Control Room

F Search in All

F Search ‘Sales Type’

F Ask if Party Type is L-Local O- Central ……….. set ‘B’

1. Goods Purchase on credit to Uncle kirana Pasal.

          Stock Group: Mobile

          Micromax 500 pcs @ Rs.25000 per pcs.

          Colors 600 pcs @ Rs.30,000 per pcs.

          LG 700 pcs @ Rs.20,000 per pcs.

          Samsung 300 pcs Rs.25,000 per pcs.

          Sony 500pcs Rs.30,000 per pcs

          VAT           13%

          Purchase discount 5%

2. Goods Sold on cash.

          Stock Group: Mobile

          Micromax 100 pcs @ Rs.25000 per pcs.

          Colors 400 pcs @ Rs.30,000 per pcs.

          LG 500 pcs @ Rs.20,000 per pcs.

          Samsung 50 pcs Rs.25,000 per pcs.

          Sony 350pcs Rs.30,000 per pcs

          VAT           13%

          Sales discount 5%

3. Goods Purchase on Cash.

          Stock Group: Beer

          Cold Durbar 500 ctn @ Rs.50,000. per ctn.

          Gorkha Strong 700 ctn @ Rs. 60,000 per ctn.

          Khukuri 1000 ctn @ Rs. 80,000 per ctn.

          Turbog 800 ctn @ Rs. 60,000 per ctn.

          VAT           13%

          Purchase discount 5%

4. Goods sold on credit to Dhulabari Pasal.

          Stock Group: Beer

          Cold Durbar 100 ctn @ Rs.50,000. per ctn.

          Gorkha Strong 350 ctn @ Rs. 60,000 per ctn.

          Khukuri 800 ctn @ Rs. 80,000 per ctn.

          Turbog 200 ctn @ Rs. 60,000 per ctn.

VAT           13%

          Sales discount 5%

5. Cash paid to Uncle kirana Pasal Rs.120000

6. Cash received Dhulabari Pasal house Rs.34000

 

How to activate godown?

F Masters Menu

F Marg Setups

F Control Room

F Search in All

F Search ‘Store’

F Store 1,2,3,……65--------------‘1’

F Put here total store

How to Create Godown?

F Masters Menu

F Inventory Master

F Store Master

F F2 for New

    Eg  manakamana godown, birta godown , jalkanya godown.

Account voucher

1. Goods purchase in cash for manakamana Godown as follows

          Stock group : mobile

          Nokia 1616 10pcs                             @ Rs. 1500

          L.G. 2626     15pcs                            @ Rs. 2000

          Samsung 3131 10pcs                         @ Rs. 3000

                                       purchase discount 5%

                                      vat     13 %

2. Goods sold on cash from manakamana godown as follows

          Stock group: mobile

          Nokia 1616 8pcs                      @ Rs. 2000

          Lg 2626      10 pcs                             @ Rs. 2500

          Samsung     5 pcs                     @ Rs. 3500

                                       sales discount 5%

                                      vat               13 %

3. Goods purchase on credit from Raju Trade for birta godown as follows

          Stock group : Rice

          Mansuli Rice                   20 Qtl                             @ Rs. 1200

          Basmati Rice                  10 qtl                              @ Rs.  2000

          Sona mansuli Rice          15 qtl                             @ Rs. 1000

                             Purchase discount            3%

                             vat                                  13 %

                             Other charge                   500

4. Goods sold on credit to Ramita from Birta Godown as follows:

          Stock Group : Rice

           Mansuli Rice                  15 Qtl                             @ Rs. 1500

          Basmati Rice                  10 qtl                              @ Rs. 2500

          Sona mansuli Rice 15 qtl          @ Rs. 1200

                             Purchase discount            4%

                             Vat                                 13 %

                             Advertisement charge     300

5. Cash paid to Raju Trade at Rs. 1,00,000.

6. Cash received from Ramita at 75,000.

How to see report Godownwise?

F Stocks

F Current Stocks

F Choose Store

 

How to Transfer Godown?

F Transactions

F Stock Issue

F Wholesale

F Choose ledger ‘ Store T/F ’

Stock transfer from manakamana godown to jalkanya godown as follow:

                   Nokia                    2 pcs

                   Lg                         5 pcs

                   Samsung               5 pcs

How to see Godown report?

F Stocks

F Current Stocks

F Choose Store

F Choose target Godown and press enter

Purchase return / Sales return

Purchase return                             debit note

Sales return                                  credit note

How to entry purchase return or sales return?

F Transactions

F Purchase Return/Sales Return

F Debit Note/Credit Note

How to see Debit Note/Credit Note report?

F Books

F Entry Books

F Debit Note / Credit Note.

Compound unit

How to Active Multi Unit?

F Masters Menu

F Marg Setups

F Control Room

F Search in All

F Search ‘Multi Unit’

 





How to create Multi Unit?

F While Creating product.

F
Unit 1st : pcs

F Unit 2nd : dzn

F

Conv. Box: 12


 

1. Goods purchase on credit from Rattna trade for himal godown as follows:

Pen

Starline                  20 dzn 5 pcs          @ Rs 120

Cello                     30 dzn 7 pcs          @ Rs 150

Pilot                       25 dzn 6 pcs          @ Rs 130

                                                  Purchase vat-13%

2. Goods sold on cash from Himal godown as follows:

          Pen

Star line                5 dzn 2 pcs            @ Rs 130

Cello                     10 dzn 5 pcs          @ Rs 160

Pilot                      5 dzn 9 pcs           @ rs 140

                     Vat:-13%

3. Stock transfer from himal go down to mamata go down as follows

Star line                15 dzn 2 pcs

Cello                     15 dzn 3 pcs

Pilot                      15 dzn 7 pcs

4. Defective goods returns to Rattan trade from Himal go down as follows.

Starline                 2 dzn 9 pcs            @ Rs 120

Cello                     4 dzn 4 pcs            @ Rs 150

Pilot                     3 dzn 1 pcs            @ Rs 130

                                                                     Vat:-13%

5. Goods gold on credit to ranju from mamata go down as follows.

Star line                10 dzn 3 pcs                    @ Rs 135

Pilot                      10 dzn 11 pcs                  @ Rs 145

                      Vat:-13%

6. Defective goods returns from ranju in mamata go down as follows.

Star line                2 dzn 0 pcs            @ Rs 135

Pilot                      3 dzn 0 pcs            @ Rs 145                 

Vat:-13%

Sales Order

F Transactions Menu

F Sales Order

F Wholesale/ Retail

Purchase Order

F Transactions Menu

F Purchase Order

F New

F Manual Order

How to see purchase order /sales order book?

F Display

F Inventory books

F Purchase order books/sales order books

Transaction

1.     Purchase order to Ganesh trade order no–1, due on 7 days

                    Stock group cloth

            T-shirt (ladies)                          100 pcs        @ Rs 600

            T-shirts (Jeans)                          300 pcs        @ Rs 550    

                                              Vat:-13%

2.     Goods received from Ganesh trade according to order no -1 and made purchase invoice.

3.           Sales order from Kamal trade order no-1. Due on -15 day.

T-shirts (Jeans) – 200 pcs @ Rs 620

T-shirts (ladies) – 50 pcs    @ Rs 6720

                                        Vat:-13%

4.     Goods delivered to Kamal trade according to order no-I and made sales vouchers.

5.     Cash received from Kamal trade at Rs. 100000

6.     Cash paid to Ganesh Trade Rs. 80000

Separate discount column invoice:

How to active?

·        Masters Menu

·        Marg Setups

·        Control Room

·        Search in all

·        Search ‘Volume Discount’


 

 



Per Unit :- u

Lumpsum :- l

Weight :- w

Percentage :- p

 

 

1.     Goods purchase on cash.

Stock Group: Fan

Stock                      Qty             Rate 

Grishma                  200 pcs       800   

Nabin                      160 pcs       900   

2.     Goods solds on credit to merina trade as follows:

Stock Group: Fan

Stock                    Qty             Rate            Separate discount

Grishma                100 pcs       2200           -2%

Nabin                    110 pcs       1800           -2%

3.     Goods sold on credit to Dhulabari trade as follows:

Stock Group: Fan

Stock                    Qty             Rate            Separate discount

Grishma                100 pcs       2200           -2%

Nabin                    110 pcs       1800           -2%

Free Qty and Bill QTY

·        Masters Menu

·        Marg Setups

·        Control Room

·        Search in all

· Search ‘Free Quantity’


Batch wise details / Expiry date for Batches

F If your Working Style is Normal w/o Secondary while creating company then Modify company and keep to Self- secondary.

 
 
 F Or if you are Creating New Company then Create to 

 ·        Masters Menu

·        Marg Setups

·        Control Room

·        Search in all

·        Search ‘Batch’




 

Active Expiry Date

·        Masters Menu

·        Marg Setups

·        Control Room

·        Search in all

·        Search ‘Exp.’ AND ‘MFG’

 



How to see Report?

F Stocks

F Batch Stock/ Near Expiry Stock/ Expired Stock

F Press Enter

Transaction

1. Good purchase on credit from Raju Trade for Laxmi godown.

Stock Group:- Shampoo

Stock item

Free QTY

Billed QTY

Rate

Sunslik

8pcs

100pcs

230

Clinic plus

5pcs

50pcs

235

Vatika

5pcs

80pcs

233

Dove

10pcs

200pcs

350

VAT 13%

 

2. Goods sold on cash from laxmi Godown

Stock item

Free QTY

Billed QTY

Rate

Sunslik

2

50pcs

255

Dove

5

60pcs

370

VAT 13%

3. Goods purchase on cash

Stock group –        Biscuit

Parle-G        500pkt                  @ RS.18

Batch no:- 123

MFG. date: 01-03-2006    

Exp date: 01-12-2007

Coconut      800pkt                  @ RS 17

Batch: - 444

MFG date:  01-03-2006

Exp date: 01-12-2007

VAT 13%

4. Goods sold on cash

Coconut: - 400pkt @ RS. 20

(From Batch no: - 444)

                   Parle- G       200pkt

                                      (form Batch no:- 123)

VAT 13%

Cost Center:

How to active cost center?

·        Masters Menu

·        Marg Setups

·        Control Room

·        Search in all

·        Search ‘Cost Center’

How to create cost centers and cost categories?

Ø Master Menu

Ø Cost center Master

Ø Cost Category/ Cost Center

Ø Create Click F2

Ø Mouse, keyboard…..

How to use cost center?

Ø Master Menu

Ø Cost center Master

Ø A/C Group Setup yes for needed

1. bought computer Rs.1,00,000.

Ø Mouse          Rs.30,000.

Ø Keyboard     Rs.20,000.

Ø Monitor        Rs.30,000.

Ø CPU             Rs.20,000.

 

2. Advertisement bill paid Rs.70,000.

Ø Sargam FM          Rs.20,000.

Ø Mechi Tunes FM           Rs.30,000.

Ø Simana FM                   Rs.20,000.

3. Office Rent paid Rs.50,000.

Ø Head office                     Rs.15,000.

Ø Branch office                  Rs.35,000.

How to see report of cost center/cost categories?

Ø Books

Ø Cost Center

How to create budget?

Ø Master Menu

Ø Ledger Master

Ø Budget

Ø Choose your Ledger or Create New F2

Ø Enter

Ø Tab Button go to Annual Budget

1.     Create Budget for Tea Expenses  Rs.25,000/-

04-01  Payment for Tea 500/-

04-10  Payment for Tea 1500/-

04-25  Payment for Tea 100/-

05-29  Payment for Tea 2000/-

06-30  Payment for Tea 2500/-

07-14  Payment for Tea 1500/-

2.     Create Budget for salary Rs.1,00,000/-

04-29  Payment for Salary 50,000/-

05-30  Payment for Salary 15,000/-

06-15  Payment for Salary 10,000/-

07-29  Payment for Salary 20000/-

08-30  Payment for Salary 25000/-

09-14  Payment for Salary 15000/-

3.     Create budget for Advertisements bill paid Rs.70,000/-

04-29  Payment for Advertisement 5,00/-

05-30  Payment for Advertisement 1,000/-

06-15  Payment for Advertisement 2,000/-

07-29  Payment for Advertisement 5,000/-

08-30  Payment for Advertisement 11,00/-

09-14  Payment for Advertisement 15000/-

How to see report of budget?

Ø Books

Ø Budget Analysis

Ø Ledger/ Group

Ø Enter to selected ledger for monthly view.

Journal Voucher (F7)


                                                        Dr the Receiver

A) Personal Account:-  

                                                        Cr the Giver

                                                        Dr what comes in?

B) Real Account:-             

                                                        Cr what goes out?

                                                        All exp and loss are Dr

C) Nominal Account:- 

                                                         All income and gain are Cr

 

How to activate cash A/C in Journal?

F Masters Menu

F Marg Setups

F Control Room

F Search in All

F Search ‘Cash bank’

 

How to Entry Journal Voucher?

F Accounts

F Voucher Entry

F Journal

F Journal

Transaction

1.     bought computer on credit from Ice Computer Center Rs.40,000.

Dr. computer a/c

Cr. Ice Computer Center

  2.  Depreciation on computer Rs.30,000.

          Dr. Depreciation

          Cr. computer a/c

  3. Commission received from Ram Rs.30,000.

          Dr. Ram a/c (C.A)

          Cr. commission receivables(Indirect incomes)

  4. payable Interest to priya Rs.30,000.

          Dr. Interest paid()

          Cr. Payable interest(CL)

 5. furniture Rs.40,000 lost by fir and insurance company was claimed only Rs.38000.

          Dr. Profit/Loss a/c

          Dr. Insurance company a/c

          Cr. Furniture a/c

How to see report of journal?

·        Books

·        Entry Books

·        Journal Book

·        Enter your Date

·        For Detail View Press F11

 

  Multiple Price Level

 

How to Active Price list?

F Masters Menu

F Marg Setups

F Control Room

F Search in All

F Search ‘Qty Base’

 

How to create price list?

F Masters

F Rate Master

F Bill, Quantity & others

F Qty.wise Rate/Scheme

F Yes

F Select your Item

Problems:-

1.     Goods purchase on cash as fallows:

Stock group: - T-shirt

               T-shirt (J) 1500pcs @ 450per pcs

T-shirt (L) 500pcs@ 500 per pcs

               Purchase discount – 5%

                         Vat      - 13%

2.     Goods purchase on cash as follow:

Stock Group:- shoes

Panda 200 pcs @ Rs.550per  pcs

Nike  450pcs @ Rs.700per pcs

Goldstar  800pcs @ Rs.900per pcs

          Purchase discount: 6%

          VAT  13%

3.     Make price list.

Stock group: - T-shirt

Name of items

Qty

Rate

Discount

From

Less than

T-shirt (L)

 

-

20 pcs

50 pcs

20 pcs

50 pcs

Above

600

550

500

-

2%

3%

T-shirt(J)

-

20 pcs

50 pcs

20 pcs

50 pcs

Above

750

700

650

-

2%

3%

4.     Make price list.

Stock group: - T-shirt

Name of items

Qty

Rate

Discount

From

Less than

Panda

 

-

20 pcs

50 pcs

20 pcs

50 pcs

Above

1000

850

650

-

2%

3%

Nike

-

20 pcs

50 pcs

20 pcs

50 pcs

Above

1200

950

700

-

2%

3%

Goldstar

-

20 pcs

50 pcs

20 pcs

50 pcs

Above

1500

950

800

-

3%

4%

 5.     Goods sold on cash

T-shirt(L) – 10pcs

T-shirt(L) -  30pcs

T-shirt(L) – 55pcs

6.     Goods sold on Credit to Uncle shoes pasal.

          Panda-18pcs

          Nike-38pcs

Goldstar-54pcs

Manufacturing Journal 

How to create manufacturing journal?

F Masters Menu

F Marg Setups

F Control Room

F Search in All

F Search ‘BOM '

F



 

 

 

 

 


Purchase Following Item on Cash:

 

Name                     under                           unit              Qty             Rs

Keyboard              Raw materials                 pcs                 30                250

Mouse                  Raw materials                 pcs                 30                150

Monitor                Raw materials                 pcs                 30                65000

DVD R/W             Raw materials                 pcs                 30                2000

Casing                  Raw materials                 pcs                 30                1200

Motherboard         Raw materials                 pcs                 30                3500

RAM                    Raw materials                 pcs                 30                2500

CPU                      Raw materials                 pcs                 30                7500

HDD                     Raw materials                 pcs                 30                6500

Create stock item

Name                    under                   unit             Qty  

Computer             finished goods        pcs               20            

How to create Manufacturing formula:

F Transactions

F Bills of Materials(BOM)

F Manufacturing Formula

F Choose Computer or create If there not available.

F Place stock 1 then enter



 

 

 

 

 

 

 

 

After this you can view Production planning and total costing of the product.

F  Transactions

F Bills of Materials(BOM)

F Production Planning and Costing

Production Planning(to View total stock for it)

F From Current Stock

F Choose your Finished Product

F Then End and View

Costing Product(to View total costing for the product.)

F Choose Finished Product.

F Then Enter and view it.

How to Manufacture the product?

F First Create Ledger 'Production Department' under (Sundry Creditor 'Manufacture')

F Transactions

F Bills of Materials(BOM)

F Direct Receipt

F Choose ledger 'Production Department'

F Choose Finished Product. Then place required quantity

Note: after it quantity will be auto deducted from the current stock… for this auto you should make manufacturing formula.


All Transaction:

1.     ABC company started business with cash at Rs. 10,00,000.

2.     Bought furniture for office use at Rs. 50,000.

3.     Bought computer at Rs. 35,000 for office use.

4.     Commission received from ABC group at Rs. 30,000.

5.      Bonus received from ABC Company at Rs. 10,000.

6.     Rent paid to household at Rs. 5000.

7.     Telephone bill paid at Rs. 2000.

8.     Deposited cash at Rs. 20,000 for telephone.

9.     Share investment in SKM company at Rs. 1,00,000.

10.   Bought typewriter for Rs. 40,000.

11.  Bought Printer for Rs.50,000.

12.  Advertisement Bill paid Rs. 10,000.

13. Cash Rs. 3, 00,000 deposited into Nubile bank.

14. Cash Rs. 50,000 withdraws from Nubile bank cheque no 12244 for office use.

15. Cash transfer from Nubile bank to SBI Bank at Rs. 1,00,000 chquee no 23531.

16. Cash deposit into NCC bank at Rs. 1,00,000.

17. Cash withdrew from NCC bank at Rs. 25,000 for office use. Cheque no 339956

18. Cash transfer from NCC Bank to Nepal Bank at Rs. 50,000 chequee no 56666.

19. Give loan to sanu bahal Rs 100000 by 30% interest yearly

20. Loan received from kamala karki at Rs 70000 with16%interest monthly.

21. Give loan to mina subba at Rs 50000 with 18% interest yearly

22. Loan received from Anuja thapa Rs 40000 with 24% interest monthly

23. Goods purchase on credit from Rattna trade for himal godown as follows:

Pen

Starline                  20 dzn 5 pcs          @ Rs 120

Cello                     30 dzn 7 pcs                    @ Rs 150

Pilot                      25 dzn 6 pcs                    @ Rs 130

                                                  Purchase vat-13%

24. Goods sold on cash from Himal godown as follows:

          Pen

Star line                5 dzn 2 pcs            @ Rs 130

Cello                              10 dzn 5 pcs                    @ Rs 160

Pilot                      5 dzn 9 pcs            @ rs 140

                     Vat:-13%

25. Stock transfer from himal go down to mamata go down as follows

Star line                15 dzn 2 pcs

Cello                     15 dzn 3 pcs

Pilot                      15 dzn 7 pcs

26. Defective goods returns to Rattan trade from Himal go down as follows.

Starline                 2 dzn 9 pcs            @ Rs 120

Cello                     4 dzn 4 pcs            @ Rs 150

Pilot                     3 dzn 1 pcs            @ Rs 130

Vat:-13%

27. Goods gold on credit to ranju from mamata go down as follows.

Star line                10 dzn 3 pcs                    @ Rs 135

Pilot                      10 dzn 11 pcs                  @ Rs 145

Vat:-13%

28. Defective goods returns from ranju in mamata go down as follows.

Star line                2 dzn 0 pcs            @ Rs 135

Pilot                      3 dzn 0 pcs            @ Rs 145                 

Vat:-13%



Balance sheet/profit and loss/ trail balance report

F Final Reports

F Trial Balance, Profit & Loss, Balance Sheet, Group Summary



Stock summary report

F Stocks

F Current Stock


Day book report

F Books

F Entry Book

F Day Book


New Financial Company process:

F Exit Company(Alt+x)

F Select Company and press Enter

F New Financial Year

F Place your Date “31-03-20xx”

F Accept

F Yes 








Best of Luck